-Lead and manage the Corporate Secretarial function across the FFM Group.

-Formulate, implement, and maintain internal policies, procedures, and best practices for effective corporate secretarial operations.

-Advise the Board of Directors and senior management on statutory and regulatory requirements, governance matters, and updates to corporate legislations.


Board and Shareholder Governance

-Manage the full cycle of Board, Board Committees, and Shareholder meetings: agenda setting, preparation and circulation of meeting papers, minutes-taking, and follow-up on matters arising.

-Ensure timely execution of board resolutions and decisions, and monitor compliance with governance and
disclosure requirements.


Regulatory Compliance and Filings

-Ensure accurate and timely filing of statutory forms, annual returns, and other submissions to the Companies Commission of Malaysia (SSM).

-Liaise with SSM, external auditors, tax agents, and legal advisors on corporate secretarial matters.


Corporate Exercises

-Support the execution of corporate exercises such as restructuring, acquisitions, disposals, incorporation of companies, or capital reduction, etc.

-Coordinate due diligence, ensure compliance with statutory and regulatory obligations, and support negotiations with external advisors.


Stakeholder Engagement

-Work closely with secretarial personnels in subsidiaries (local and overseas) to ensure consistent governance practices across the Group.

-Maintain strong professional relationships with regulators, legal counsel, auditors, and other external parties.


Cross-functional Collaboration

-Partner with Legal, Finance, HR, and other business functions to align governance processes with operational objectives.

-Provide secretarial support and advice for internal projects, compliance initiatives, and transformation programmes.


People Leadership and Culture Development

-Build, lead, and develop a competent, motivated and highly-performing team at all levels of the department.

-Foster a workplace culture centred on safety, accountability, innovation, collaboration, and continuous improvement.

-Set clear performance expectations and KPIs, conduct performance reviews, and provide coaching, feedback, and career development opportunities.

-Champion leadership development and succession planning through mentoring, coaching, and talent management initiatives.

-Identify and address workforce capability gaps through structured learning and development programmes.


General Leadership and Support

-Model and uphold the company's culture, values, and ethical standards, inspiring trust and accountability at all levels.

-Demonstrate adaptability and collaboration in supporting group-wide initiatives and cross-functional projects.

-Undertake special assignments and additional responsibilities as delegated by senior management from time to time.


Qualifications, Relevant Experience & Skills

-ICSA qualification or equivalent

-Must be a member of MAICSA or an approved body under the Fourth Schedule of the Companies Act 2016 and hold a valid practicing certificate issued by SSM.

-Minimum 7 years of relevant experience in corporate secretarial practice, preferably in a public-listed or diversified group

-Strong exposure to group structures, intercompany arrangements, and corporate governance frameworks.

-Strong working knowledge of the Companies Act 2016, Listing Requirements (if applicable), and other relevant laws.

-Experience with corporate exercises and Board-level engagement.

-Proficient in using corporate secretarial software and tools.


Competencies

-Able to make and assess personal/team decisions and align actions with organisation's vision and mission; demonstrates and models alignment and adherence to organisation's values, ethical boundaries, and professional work ethics.

-Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.

-Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.

-Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team's commitments.

-Able to understand and prioritises customers' needs/expectations and develops customer-centric solutions to improve service delivery. Recognises and develops business/ collaboration opportunities in various external and internal interactions.

-Appreciates the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose and strategy.

-Nurtures the culture of learning organisation.