PRIMARY JOB FUNCTION:
-Responsible for managing Company’s Business Development and Customer Service-related support activities. This includes coordinating with other related departments in the Company to ensure contract and services deliveries are in accordance with the contract.

CORE JOB RESPONSIBILITIES:
- Provide clerical support to Business Development Department
- Able to provide support and meet timelines in all bidding processes.

· Record Keeping
o To assist in recording and safe keep all contract-related documents.
o To assist in maintaining contract related incoming and outgoing documents and records.

· Reporting
o To assist the Business Development Department in recording and preparing daily, weekly, and monthly contract and sales related reports.
o To assist in the preparation of Audit Reports as and when requested by KJTS and/or internal and external auditors.

· Work Order & Tender Preparation Support
o To assist Business Development Department in all aspects such as issuance, preparing proposal and costing reports, tender document preparation, managing sales and termination work order issuance, distribution, recording and updating, and other related matters.
o To generate work orders (CWO, IWO, JCR, VWO, TWO) and Purchase Request, if required.

· Vendor & Supplier Registration and Management
o To manage vendor & supplier registration for clients’, based on client/contract requirements for ETC & KTJS and other entities as determined by Management.

· Customer Service
o To attend to enquiries from traditional and digital sources, info gathering and filtering.

· Any other ad-hoc assignment from time to time assigned by the Management.

POSITION ACCOUNTABILITY / SCOPE:
· To create and amend the following as per the direction of the reporting manager:
o Sales Quotations
o Contract Work Order, Initial Work Order or Variation Work Order and other documents
o Stop Work Orders in relation to HSE Violation