Key Responsibilities

Process supplier invoices, ensuring accuracy in prices, quantities, tax, and supporting documents.

Verify invoices against purchase orders, delivery orders, and contracts before posting.

Enter invoices into the accounting system and ensure correct coding to GL accounts.

Monitor AP aging and follow up on outstanding invoices to avoid overdue payments.

Prepare weekly and monthly payment runs (cheques, bank transfers, online banking).

Ensure all payments are properly approved according to company policies.

Reconcile supplier statements and identify missing invoices or outstanding items.

Investigate and resolve invoice discrepancies, short shipments, price differences, or duplicate invoices.

Maintain an accurate and organized Account Payable (AP) filing system for invoices, payment records, and supporting documents.

Handle staff claims and ensure claims comply with company policies.

Assist with tax-related AP matters (e.g., SST/GST invoice compliance).

Support month-end closing by preparing AP listings, accruals, and reconciliation schedules.

Coordinate with suppliers for invoice issues, payment queries, and document requests.

Liaise with internal teams (procurement, warehouse, operations) to resolve AP-related matters.

Assist with annual audit by preparing AP schedules and providing requested documents.

Support the Finance Manager with any ad-hoc accounting and administrative tasks.

Requirements

Diploma / Bachelor’s Degree in Accounting, Finance, or a related field (professional qualifications such as ACCA, CPA, CIMA are an added advantage).

Minimum 2 years of hands-on experience in Account Payable or similar role - Fresh graduates are also welcome

Proficient in accounting software (e.g., SQL, Autocount, or equivalent) and strong skills in Microsoft Excel is preferred.

Detail-oriented, highly organized, and able to meet tight reporting deadlines.

Mandarin speaker required as the role involves regular communication with counterparts in China.

Strong communication skills and ability to liaise with external and internal stakeholders.