Job Descriptions

Purchase Requisition & Order Management
-Proceed purchase requisitions.
-Source and request quotations from suppliers for price comparison.
-Issue purchase orders (PO) once approval is obtained.
-Ensure PO accuracy (item code, quantity, pricing, delivery date, directship and terms).
-Follow up with suppliers for order confirmation.

Inventory Management:
-Monitor stock levels to ensure sufficient supply while optimizing inventory turnover.

Procurement Operations:
-Process purchase orders (POs), manage delivery tracking, and coordinate with transporters, and forwarding agentss for timely arrivals.

Documentation & Record Keeping
-Maintain accurate records of quotations, purchase orders, Delivery Order and supplier invoices .
-File and archive all procurement documents for audit purposes.
-Ensure compliance with company procurement policies and procedures.

Cross Department Coordination
-Liaise with departments such as Finance (for invoice/payment), Warehouse/ Site (for goods receiving) & Sales Admin (Sales Dept.) and etc.
-Provide procurement status updates to requestors and management.
-Support urgent purchase requests or special project requirements.