Key Responsibilities

Logistics Executive (Wines & Spirits)

Responsibilities:

Coordinate end-to-end import logistics operations for wines and spirits.

Liaise closely with freight forwarders, shipping agents, customs brokers, and relevant authorities to ensure smooth clearance and delivery.

Coordinate shipment arrivals from ports to bonded and non-bonded warehouses.

Ensure proper handling and bonding of wines and spirits from trucks to warehouse in compliance with customs and excise requirements.

Arrange vessel bookings and container space with shipping lines.

Monitor vessel schedules, container movements, and delivery timelines to ensure on-time arrival.

Prepare and process customs documentation, including import permits, duty, excise, and tax payments.

Maintain accurate records of shipments, customs clearances, and logistics documentation.

Address shipment discrepancies, delays, or issues and follow up for resolution.

Perform any other logistics-related duties as assigned by management.

Job Requirements:

Diploma or Degree in Logistics, Supply Chain, Business, or a related field.

Minimum 2–3 years of relevant experience in shipping, import logistics, or freight operations.

Good working knowledge of import procedures and customs documentation; experience with bonded cargo is an advantage.

Ability to communicate effectively in English; proficiency in Bahasa Malaysia or Mandarin is an added advantage.

Strong coordination, organisational, and follow-up skills.

Able to work independently and manage multiple shipments concurrently.



Skills & Competencies

Core Skills

Strong organisational and multitasking skills

Strong written and verbal communication

High attention to detail and accuracy

Ability to manage confidential information professionally

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Experience with inventory or ERP systems (preferred)

Industry-Related Competencies

Understanding of wine product categories (basic knowledge or interest is a plus)

Familiarity with import documentation and excise duties (advantageous)

Ability to coordinate logistics for fragile or regulated products

Behavioural Competencies

Customer-centric mindset

Strong teamwork and collaboration

Proactive problem-solving skills

Willingness to learn about wine products and the distribution industry

Ability to work in a fast-paced, dynamic environment

Adaptability when dealing with multiple stakeholders (suppliers, customers, logistics partners)



Values We Look For

Integrity & Responsibility

We value individuals who demonstrate honesty, accountability, and reliability in handling sensitive documents and operations.

Customer Commitment

We prioritise delivering an exceptional experience to customers and partners through service excellence.

Team Spirit

We believe in collaboration and supporting one another to achieve collective goals.

Continuous Learning

Curiosity and a willingness to learn about wines, products, processes, and systems are essential in this industry.



Qualifications

Diploma or Degree in Business Administration, Supply Chain, Office Management, or related field.

Minimum 2–3 years of administrative experience, ideally in FMCG, distribution, logistics, or F&B.

Experience in a wine or alcohol distribution environment is an added advantage.

Strong customer service orientation.



About Caldbeck Macgregor

Founded in 1864, Caldbeck Macgregor is one of Asia’s pioneers in fine wines and spirits, with a proud heritage that spans over a century. The company is renowned for its carefully curated portfolio of premium wines and spirits, built on deep expertise, discerning selection, and an uncompromising commitment to quality. By blending time-honoured traditions with a relentless pursuit of excellence, Caldbeck Macgregor has established itself as a trusted name in delivering world-class wines that meet the highest standards of taste and distinction.

Guided by strong business values rooted in Trust, Integrity, and Excellence, Caldbeck Macgregor is dedicated to building sustainable, long-term partnerships with its customers. This commitment to quality and relationship-building continues to define the company as a reliable partner for those who value heritage, craftsmanship, and an exceptional selection of fine wines and spirits.