Job Responsibilities

1) Answer Phone Call

- Attending unanswered phone calls for whole department.

- Resolve 1 level support issue from phone calls.

- Deliver messages to the intended colleagues and HOD.



2) Recording new instructions from business units

- Maintain a central record for all requests for legal assistance from business units.



3) Managing incoming and outgoing correspondences.

- Sorting and distributing incoming mail and organise outgoing mail for delivery.



4) Maintain records for contract repository

- Organizing all original contracts and agreement for safekeeping.

- Organizing and updating closed files, and arranging for external archive storage.



5) General office administration

- Assists colleagues and HOD to ensure smooth running of the dept.

- Managing office stock eg. stationeries, refreshment, IT equipment, building facilities etc.



6) Handle office invoicing

- Update all office payment and maintaining record of all invoices.

- AX entry (Journal Invoice) to process third party and vendor invoices.



7) Managing payments of legal fees for legacy, on-going and new cases

- Arrange internal approvals for payment of all legal and consultant fees

- Monitor and updating such payments on a monthly basis.



Job Requirements

1) Minimum SPM qualification. Fresh graduates with a Diploma in any related field are welcome to apply.

2) Experience in handling job documentation.

3) Good communication skills & Organizing Skills.

4) Fluent in spoken and written in English & Bahasa Melayu.

5) Must be PC literate and proficient in Microsoft applications i.e MS Word and MS Excel.