Review and analyze international orders for logistical needs (transportation, trade compliance, etc.)
Liaise with freight forwarders for enquire and maintain transportation instructions and charges on import orders.
Correspond with Material Planner team to obtain documents and information necessary for import documentation and import declaration.
Verify compliance and accuracy of documentation for import shipments (invoice, packing list, certificate of origin, manufacturing declaration, bill of lading, health cert etc.)
Correspond with government agencies including import requirement such as permit, license etc – Customs, MAQIS, DVS, MOH etc
Liaise with material planner team and freight forwarders to ensure open communication with regards to the pick-up, transport, and delivery of international purchasing.
Correspond with Regulatory Affair for the import of new raw materials.
Correspond with freight forwarder for getting the standard billing invoice prior to cargoes receiving at warehouse.
Coordinate in between warehouse, freight forwarder for the movement of import container from delivery to return.
Verify additional freight billing, correspond with raw material planner for the PO raising.Correspond with freight forwarder and compliance team for the record of import declaration data
Custom form management, Sales Tax and duty record / reporting
Attend outside training sessions to keep abreast of changes in import requirements.
Identify new procedures and methods to expedite import to the site and cost savings plans for the efficient and compliant operation of the Import team.
Assist Manager in preparing letters to vendors, freight forwarders and other parties involved in import transactions.
Assist with special projects as required (ex. re-export – machines & raw materials, duty drawback, freight tenders, commercialization)
Train new employees in basic import procedures and required skills
Update the import schedule tracker.
Assist with open text dispute for import freight billing.
Work towards the direction of continuous excellence.