Administrative Executive (Academic Support) - Sungai Buloh

Key Responsibilities:

1. Liaising with government department:
-JPN – Renew and apply permits for teachers, staff, board members and school
-JPN – SMIPS report submission
-JPN – School applications for events/field trip/fund raising
-MBI – School’s permit renewal and canteen’s permit renewal

2. Front Desk Duties:
-Answer incoming calls, walk-in requests from existing parents, ex-students and clients for enquiries, admissions and booking appointment for Principal, Vice Principal and teachers
-Compile all comments and document feedback from parents.

3. Students’ Data & Documents
-Update and upkeep students’ data, records, class list and ensure students file is complete
-Prepare students’ leavers documents – school leaving certificate, other certificates
-Assist in students’ attendance record

4. Administration Work:
-Forms creation / letters including assigning reference numbers and alignment of letters / forms
-Documentation filing for all documents about academics and operations
-Prepare circulars / letters / notice from school to distribute to parents and students via e-mail, hardcopies, WhatsApp
-Check, update and take down information on Notice Boards for all floors including putting up new notices, announcements, memos and posters
-Assist teachers in stationery, equipment requests and rooms arrangement request

5. School Events:
-To assist in school events
6. Perform any other tasks as and when required by Management

Job Requirements:
-Minimum Diploma in Business Administration or equivalent
-2 years of experience in a clerical position
-Good English written and verbal communication skills
-Strong communication skills; ability to interact productively with supervisors, peers and subordinates
-Good time management skills
-Proficient in the use of computers, including accounting software, database software, document management software and Microsoft Office
-Able to work independently
-Positive attitude towards work, self-disciplined and self-motivated

Skills & Competencies:
-Strong interpersonal, communication, and presentation abilities.
-Analytical and strategic thinking with data-driven decision-making ability.
-Excellent command of English; multilingual skills - Mandarin is an advantage.
-A heart for education and alignment with Methodist values of integrity, respect for life, excellence with humility, and God-centredness.