Senior Executive/ Assistant Manager - Admin & Secretarial Support

Executive Operations Oversight (Calendar / Meetings / Travel)
-Own and oversee Chiefs’ calendars and priority scheduling
-Review and optimize meeting cadence; anticipate conflicts and resolve independently;
-Coordinate executive travel/logistics (flights/hotels/transport) within approved policie
-Ensure all updates are reflected in Outlook/SharePoint and relevant stakeholders are aligned.
-Review & Approval / Quality Assurance (Admin Transactions)
-Review and approve routine submissions within delegated authority (Chiefs & Secondees’ claims, invoices, memberships, vendor documents); enforce documentation discipline and accuracy; monitor turnaround time and follow up to closure;
-Handle general office admin tasks such as preparing LOU, sending couriers, and managing acknowledgement sheets.
-Manage corporate hotel bookings and maintain relationships with hotel vendors.
-Update and maintain records of hotel vendor registration, credit applications, and renewal follow-ups.

Documentation & Process Control
-Lead and govern preparation, control, and archiving executive-level documents (official correspondence, approvals, LOUs, confidential records)
-Ensure compliance with internal controls, governance requirements and review submissions for completeness/accuracy before circulation; monitor timeline and escalate risks with judgement
-Review and approve routine submissions within delegated authority (claims, invoices, memberships, vendor documents)
-Enforce documentation discipline and accuracy, monitor turnaround time and follow up to closure; ensure consistency across administrative processes and records.

Special Projects & Ad-Hocs
-Lead/coordinate assigned special projects (e.g., office renovation coordination, executive workflow enhancement, process/system improvements);
-Prepare project trackers, risk/issues log, and stakeholder updates; ensure deliverables meet timeline and governance expectations.