Admin Assistant

Key Roles and Responsibilities:-
1. Office Administration
-Manage and organize files, recordsnand documents.
-Prepare reports, letters, memo, PO, SOP and presentations.
-Handle data entry and maintain databases.
-Maintain office supplies and inventory.

2. Communication & Correspondence
-Answer phone calls and respond to emails; provide receptionist support when the receptionist is on leave.
-Schedule and confirm appointments and meetings.
-Distribute internal communications.

3. Scheduling & Coordination
-Manage executives’ or managers’ calendars.
-Arrange meetings, travel and accommodation.

4. Document & Record Management
-Prepare and edit documents.
-Maintain confidential files.
-Ensure documents are properly archived.

5. Financial & Basic Accounting Support
-Assist with invoice processing.
-Track expenses and petty cash.
-Prepare basic financial records for the accounting team.

6. Operational Support
-Assist in preparing the annual budget for the Administration Department.
-Responsible for the maintenance and management of company vehicles.
-Monitor and maintain office facilities, equipment, and supplies.
-Liaise with vendors, service providers, and maintenance personnel when required.

Requirements: -
-Minimum SPM holder or hold a Diploma in Business Administration, Office Management or a related field.
-Minimum 1 to 2 years of working experience in administration or office support role.
-Candidate that possess an advanced knowledge of office software and administrative systems, competent in using communication and collaboration tools (eg. email platforms, shared drives, virtual meeting tools) is an added advantage.
-Possess strong administrative and documentation skills.
-Strong attention to detail and accuracy in data entry.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-Excellent analytical and problem-solving skills with keen attention to detail.
-Strong written and verbal communication skills in English and Bahasa Malaysia.
-Ability to work independently and as part of a team, with strong interpersonal and collaboration skills, resourceful with a pleasant personality and nimble.
-Strong organizational skills and ability to manage multiple priorities and deadlines.
-Proactive, self-motivated and willing to take on new challenges.
-Possess own transport, in good health and fit to work.
-Willing to work extra hours as and when required.