Admin Coordinator

Key Responsibilities
Perform daily administrative duties, including data entry, document filing and maintaining accurate records.

Update and maintain the inventory management system, including stock movements, stock balance tracking and inventory records.

Process supplier invoices and ensure timely and accurate data entry into the accounting or inventory system.

Coordinate with third-party logistics (3PL) providers to arrange deliveries, collections and shipment schedules.

Assist in sourcing quotations from suppliers, comparing prices and updating pricing records as required.

Maintain and organize documentation related to Halal certification, HACCP compliance and other food safety requirements.

Compile, update, and maintain staff training records, attendance and related compliance documentation.

Provide administrative support to the Central Kitchen team, including preparing reports, coordinating documentation for audits and assisting with ad hoc duties assigned by management.



Requirements
Diploma or Certificate in Business Administration, Food Science, Quality Management, or a related field.

Minimum 1–2 years of administrative experience; experience in the food & beverage or manufacturing industry is an advantage.

Familiarity with Halal certification processes and HACCP documentation is preferred.

Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).

Able to work independently and manage multiple tasks within deadlines.