Admin cum PA (MALE)

1. Office & Outlet Facility Support
-Manage office/outlet supplies and facility upkeep.
-Arrange repairs and IT troubleshooting.
-Support outlet openings/closings (furniture, equipment, documentation).

2. Vendor & Service Coordination
-Maintain vendor list and request quotations.
-Manage service contracts and appointments.
-Collect and process invoices and reports.

3. Licensing & Compliance
-Track and renew business-related licenses.
-Prepare and submit regulatory documents.
-Ensure compliance folders are updated at all outlets.

4. Staff Accommodation Management
-Source and maintain staff hostels.
-Handle tenancy, utilities, repairs, and occupancy records.
-Manage staff check-in/check-out procedures.

5. Uniform & Asset Inventory
-Issue and track uniforms and small assets.
-Maintain inventory records.
-Support stock checks.

6. Safety & Hygiene
-Monitor First Aid kits, fire extinguishers, and pest control.
-Ensure OSHA signage and records are in place.

7. Events & Travel Support
-Organize company events and staff travel.
-Handle bookings, logistics, and attendance.
-Issue staff IDs and access passes.

8. General Administration
-Maintain proper filing (licenses, invoices, etc.).
-Prepare reports and manage petty cash claims.
-Support various departments and audits.

9. Outlet Opening Support
-Handle setup, stock orders, and vendor coordination.
-Assist with license applications and compliance checks.

10. Ad-hoc Tasks
-Carry out other administrative duties as needed by management.


Qualifications & Skills:
-Minimum Diploma in Business Administration or a related field.
-1–3 years of administrative experience, preferably in the F&B or retail industry.
-Proficient in Microsoft Office (Word, Excel, Outlook).
-Strong organization, time management, and communication skills.
-Ability to multitask, prioritize, and perform under pressure.
-Male candidates ONLY due to the frequent travel and site visit requirements.
-Willing to travel to outlets, hostels, and project sites when necessary.