Admin Executive / Confidential Secretary (Corporate)

Qualifications & Requirements:

Possess a Degree in Business Administration/Records Management/Office Management/Management Information Systems / Secretarial Studies, or related field.

Minimum 3 years of experience in executive support or a similar role.

Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.

Experienced in using travel booking systems with understanding of travel logistics and coordination.

Excellent command of written and spoken English, proficiency in additional local languages is an added advantage.

Strong organizational and time management skills, with exceptional attention to details.

Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.

High integrity, professionalism, and discretion in handling sensitive information.


Job Responsibilities:

Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up.

Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items.

Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems.

Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission.

Monitor submission and prepare summary on monthly departmental reports.

Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties.

Handle ad-hoc tasks, including clerical duties and any other jobs as directed by the superior.