Admin Executive / Office Executive Admin

Job Responsibilities:

Assist in coordinating with project teams and stakeholders, supporting the initiation, planning, and execution of assigned projects.

Help conduct market research, analyze industry trends, monitor benchmarks, and identify opportunities to reduce costs and improve efficiency.

Assist with specialized and confidential projects, along with other tasks that help keep the office running smoothly.

Help manage office tasks, ensuring project and procurement documents and reports are organized and up-to-date.

Assist in building and maintaining strong relationships with internal and external stakeholders to promote effective communication.

Help manage the director’s calendar and correspondence, ensuring all commitments are well-organized.

Professionally screen calls, take messages, and ensure queries and requests are handled promptly and efficiently.

Assist in organizing meetings, making travel arrangements, and supporting event planning as needed.

Handle sensitive information with care and maintain confidentiality at all times.

Ensure the director’s messages are clearly communicated to the appropriate people for follow-up and action.

Job Requirements:

Candidate must possess at least a Degree in Business Administration, or a related field.

Preferably 2 years of experience in administration, personal assistance, secretarial work, office management, project management, back-end support, or a related field.

Fresh graduates are welcome.

Meticulous to details.

Good interpersonal skills, with ability to work with people at all levels.

Must be willing to work onsite at Wisma Ann Joo, Petaling Jaya.