Admin Executive (行政主管)

Job Descriptions:

Assistant executive or personal assistant to boss.

Need to oversee the administrative work that clerical workers are commissioned to perform in various types of organizations or associations.

Take accurate and comprehensive notes at meetings.

Dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.

Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.

Plan travel, including flights, accommodation and ground transportation.

Updating/preparing technician work schedule weekly.

Preparing facilities for scheduled events and arranging refreshments, if required.

Follow up any management issue regarding the internal/ external problem

Perform any ad-hoc work that being request and ask by Managing Directors/Directors. Provide comprehensive administrative and secretarial support to senior executives, including diary management, travel arrangements, and meeting coordination

Undertake a variety of office management tasks, such as maintaining filing systems, ordering supplies, and liaising with internal and external stakeholders.

Assist with the planning and coordination of company events, conferences, and other high-profile activities

Support the preparation of presentations, reports, and other business documentation

Excellent organisational and time management skills, with the ability to prioritise tasks and work to tight deadlines

Strong communication and interpersonal skills, with the confidence to interact with senior stakeholders

Proficient in Microsoft Office suite, with the ability to learn new software and systems quickly

A proactive and adaptable approach, with a keen eye for detail and a commitment to delivering high-quality work

Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.

Job Requirements:

Diploma/Degree in Business Administration, Communications, or a related field.

Minimum 2 years of experience as a personal assistant.

Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.

Excellent problem-solving and critical thinking skills.

Creativity and the ability to think outside the box.

Effective communication and collaboration skills.