ADMIN EXECUTIVE

Responsibilities
-Liaising with specialists, consultants and suppliers – obtaining new vendors, company info & business proposals.
-Communicating with conservation organizations, governmental & non-governmental organizations – obtaining required documentation and information
-Liaising with various departments – obtaining clarifications and further information concerning projects and maintenance and activities
-Providing strong communication and information to key people from various departments
-To assist with information/data collection for better decision-making and problem-solving as assigned;
-To work closely, with internal departments to follow-up with their progress, achieve greater operational efficiency and to facilitate effective communication;
-To maintain a good filing system of all records and documents;
-To manage the daily operation of admin function within the team;
-To perform tasks and duties required to support the overall goals of the Company.
-Managed end-to-end tender submission processes through platforms such as ePerolehan, Oracle and SAP ensuring compliance with all requirements and minimizing submission errors.
-Coordinated with vendors, management, and project teams to prepare accurate quotations, proposals, and tender documents, supporting successful bidding outcomes.
-Monitored and maintained organized databases of completed tenders and contracts, improving accessibility and document tracking for future reference.
-Conducted research on upcoming projects and tender opportunities, enabling management to identify new business prospects and allocate resources effectively.
-Streamlined administrative and record-keeping procedures, reducing process inefficiencies and improving response time to management requests.