Administrative Assistant

Position: Admin & Human Resources Assistant Executive
Location: Bangsar South / Sunway, Malaysia

Company Overview:
Love pets, tech, and the thrill of keeping digital tails wagging securely? Then this position at PetBacker might be your perfect match! PetBacker.com is a leading global pet service platform established in 2017, serving millions of pet owners across 50 countries. You can think of PetBacker as the Airbnb or Uber for pets. Pet lovers on PetBacker provide a wide range of pet care services ranging from Home Based Pet Boarding, Sitting, Pet Taxis, Pet Grooming, Dog Walking and more. We're not just connecting pet owners with amazing caregivers, we're also dedicated to making sure our platform is as secure as a well-locked treat cupboard, protecting the data and peace of mind of all the humans and their precious furry, scaly, and feathered friends. PetBacker is passionate about creating a safe, easy, and affordable way for pets to receive the best care.

Position Summary:
This role supports the HR department with daily operations, focusing on recruitment, administrative tasks including include engaging in professional outreach to other businesses to promote the company services. Key responsibilities include posting job ads on platforms like LinkedIn and Indeed, engaging in outreach to universities, and managing general HR filing and administrative duties.

Responsibilities:
Correspondence & Communication: Manage incoming and outgoing communications, serving as a key point of contact for phone calls, emails, and other business correspondence
Information & Filing Systems: Organize and maintain secure physical and digital filing systems to ensure easy retrieval of documents
Data Integrity & Management: Perform accurate data entry and maintain database records to keep system information current and reliable
Recruitment Coordination: Assist the recruitment pipeline by posting job openings on primary platforms (such as LinkedIn and Indeed) and managing interview schedules for candidates
Ad-hoc Responsibilities: Remain ready to execute additional tasks, projects, and work instructions as assigned by management from time to time to support evolving business and team requirements.

Requirements:
Diploma or Degree in Business Management, Administration and any related fields.
Fluency in English
Entry-level candidates are encouraged to apply.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
A proactive approach and comfort with engaging in professional outreach to external businesses for service promotion.
Excellent written and verbal communication skills.
Strong problem-solving skills and attention to detail.
A strong sense of responsibility and a positive working attitude.
Ability to handle multiple tasks and prioritize work effectively in a fast-paced environment.

Benefits:
Comprehensive benefits package including Bonus, Medical Insurance, Dental and Optical benefits
Career Progression Opportunities: Opportunities for career advancement and growth within the company.
Opportunity to work in a collaborative and innovative environment.
Be part of a dynamic team dedicated to improving the lives of pets and their owners.
Free flow snacks, coffee and soda
Skill Enhancement Sponsorship: Eligibility for reimbursement cost support for approved certifications relevant to your role and professional development.
Bring Your Pet to Work: Enjoy the unique perk of having your beloved pet by your side while you work.
Conveniently located with easy access to public transportation.