Administrative Executive

Responsibilities:

• Provide administrative support to project teams and business operations to ensure the timely execution of projects and activities.

• Prepare and submit work permit applications and renewals, ensuring compliance with applicable regulatory requirements.

• Compile, organise, and maintain project reports, service reports, and documentation for management review.

• Coordinate and schedule material deliveries, procurement activities, and vendor engagements in line with project timelines.

• Liaise with vendors and suppliers to obtain quotations, negotiate timelines, and follow up on deliveries and services.

• Prepare quotations and proposals for clients, including coordinating the collection of relevant information and supporting documentation.

• Assist in preparing business correspondence, presentations, and other documents for clients and internal use.

• Track project documentation and deadlines, ensuring timely updates are communicated to relevant stakeholders.

• Maintain organised filing systems and databases for business and project documentation, both digitally and physically.

• Support management in administrative matters related to client accounts, project milestones, and internal reporting.

• Perform other ad hoc duties and responsibilities as assigned by immediate superior or management to support business and project operations.


Requirements:

- Diploma or degree in Business Administration, Project Management, or related field.

- 2-3 years of experience in business administration, project administration, or related support roles.

- Strong coordination and multitasking abilities, with attention to deadlines and details.

- Proficient in MS Office (Word, Excel, PowerPoint) and general office software.

- Effective communication and stakeholder management skills.

- Ability to work independently, prioritize tasks, and handle confidential information.