Administrative Executive / Office Administrator

Key Responsibilities:

Office Operations & Daily Management
● Oversee day-to-day office operations to ensure a well-organised, efficient, and professional working environment
● Manage office supplies, facilities, vendors, and service providers
● Handle ad-hoc operational issues with speed, judgment, and practical solutions

Management Team Support
● Provide daily administrative support to the management team, including scheduling, coordination, and follow-ups
● Act as the first point of contact for internal requests and operational concerns from management
● Assist in preparing reports, documents, presentations, and meeting materials

Coordination & Communication
● Track action items from management meetings and follow through on execution
● Liaise with external parties (vendors, partners, building management) professionally

Problem Handling & Issue Resolution
● Support management in resolving daily operational challenges, staff requests, and urgent matters
● Maintain confidentiality and exercise sound judgment in sensitive situations

Administrative & Record Management
● Maintain organised filing systems, records, and documentation
● Support basic HR and finance administrative tasks when required (attendance, claims, onboarding coordination, etc.)

Requirements:
● Diploma or Degree in Business Administration or related field
● Proven experience in an administrative or office management role
● Strong organisational and multitasking skills
● High level of professionalism, discretion, and reliability
● Clear communication skills and a calm, solution-oriented mindset
● Proficiency in Microsoft Office / Google Workspace

Personal Attributes:
● Structured, dependable, and detail-oriented
● Comfortable handling daily issues and shifting priorities
● Naturally supportive, yet firm when needed
● Able to work independently while aligning closely with management