Administrative Executive

Job Description
• Provide day-to-day administrative support to the Manager and other departments as needed.
• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.
• Track project timelines and ensure timely submission of required documents and reports.
• Coordinate with internal teams and subcontractors to facilitate seamless project workflows.
• Ensure accurate documentation for legal and regulatory compliance, including building permits and safety regulations.
• Assist in maintaining compliance with industry regulations, including safety standards, environmental requirements, and labor laws.
• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications.
• Ensure proper filing and easy retrieval of important project documentation, both in physical and electronic formats.
• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary documentation for ongoing projects.

Job Qualifications
-Candidate must possess at least a Certificate/ Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
-Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
-Great knowledge of MS Office and MS Excel.
-Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
-Good working attitude
-Able to converse in Mandarin and English Language. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
-Fresh graduates are welcome to apply.