ASSISTANT MANAGER COMPANY SECRETARY

Key Responsibilities

Board & Shareholder Meetings Coordination

Independently plan, organise, and coordinate Board, Board Committee, and Shareholders' Meetings (AGM/EGM), ensuring all corporate governance requirements are met

Prepare and circulate notices, agendas, and board papers in a timely and professional manner

Attend and record minutes, ensuring accurate documentation and timely follow-up on matters arising

Ensure prompt dissemination of meeting materials to directors and relevant stakeholders

Corporate Secretarial Documentation

Draft, review, and finalise board resolutions, board papers, and related secretarial documents

Maintain and update statutory records and registers for the company and its subsidiaries in compliance with applicable laws

Prepare and ensure timely submission of statutory forms and returns to the Companies Commission of Malaysia (SSM)

Compliance & Governance

Monitor changes in statutory and regulatory requirements and ensure ongoing compliance with the Companies Act 2016, Listing Requirements (if applicable), and other relevant legislation

Provide guidance to the Board and management on corporate governance best practices and compliance matters

Ensure all secretarial practices align with regulatory expectations and internal policies

Stakeholder Management & Liaison

Act as principal liaison with directors, shareholders, external auditors, regulators, and other stakeholders on all corporate secretarial matters

Handle correspondence and respond to queries on corporate governance or statutory compliance

Administrative & Other Duties

Maintain an organised and secure filing system for all corporate secretarial documents, ensuring accessibility and confidentiality

Undertake other corporate secretarial duties or ad-hoc assignments as required

Requirements

Bachelor's Degree in Business Administration, Corporate Administration, or a related field

Licensed Company Secretary certified by the Companies Commission of Malaysia (SSM)

Member of a professional body such as MAICSA, the Malaysian Bar, CPA, or equivalent

Minimum 5–8 years of company secretarial experience, with at least 5 years in a Public Listed Company (PLC) environment

Strong understanding of corporate laws, listing requirements, and corporate governance principles in Malaysia

Excellent written and verbal communication skills in English and Bahasa Malaysia

High attention to detail with strong organisational and time management skills

Able to interact effectively with senior management, Board members, regulators, and stakeholders

Strong integrity, discretion, and professionalism

Proficient in MS Office applications