Business Administration Specialist

Responsibilities

1. Account Payable Handling
-Register and process operational vendor invoice in operational system within predefined timeframe.
-Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
-Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

2. Accruals Monitoring
-Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

3. Document Archive
-Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes
-Ideally 1-2 years of experience, fresh graduates are welcome to apply.
-Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)
-Basic knowledge of accounting principles is a plus.
-Excellent data entry skills with high level of accuracy
-Proactive, highly motivated, and flexible

Qualifications & Requirements
-Successfully completed commercial vocational training or comparable professional experience
-Willingness to familiarize yourself with the topics.
-Good knowledge of MS Office
-Strong communication skills, initiative, quality awareness and cost consciousness
-Good language skills in local language and English.