Corporate Secretarial Support

Key Responsibilities

Assist in preparing, organising and circulating meeting papers for board, committee and shareholder meetings.

Draft minutes of meetings, written resolutions and other corporate secretarial documents based on internal discussions and meeting outcomes.

Maintain and update statutory books, registers and other corporate records accurately and in accordance with internal requirements and applicable legal or regulatory obligations.

Support the preparation, execution and filing of resolutions, statutory forms and other corporate secretarial documents.

Track action items arising from meetings and follow up with relevant stakeholders to ensure timely closure.

Coordinate meeting logistics, scheduling, attendance lists and document compilation.

Maintain proper document management and filing systems for corporate secretarial records.

Liaise with internal stakeholders and external service providers, where required, on corporate secretarial matters.

Provide general administrative support to the corporate secretarial function, including monitoring deadlines and ensuring timely submissions.

Preferred Qualifications and Experience

Diploma or degree in corporate administration, law, business administration, or a related discipline.

Prior experience in a company secretarial, corporate secretarial or governance support role.

Experience in drafting minutes, preparing resolutions and maintaining statutory records would be an advantage.

Familiarity with corporate secretarial processes and documentation requirements.

Good written and verbal communication skills in English.

Strong attention to detail, organisation skills and ability to manage multiple deadlines.

Able to work independently while coordinating effectively with internal stakeholders.

Proficient in Microsoft Word, Excel and PowerPoint.

Key Attributes

Reliable, discreet and able to handle confidential information appropriately.

Careful, structured and thorough in documentation and record-keeping.

Responsive and able to work in a fast-paced environment.