Corporate Secretary

Key Responsibilities

Prepare circular resolutions, annual returns, and statutory forms/documents in compliance with regulatory requirements

Ensure timely lodgement of statutory forms and returns with the Companies Commission of Malaysia (SSM)

Maintain and update statutory records and registers in accordance with governance standards

Prepare documentation for certification by the Company Secretary, including bank/CDS account openings and changes to authorised signatories

Coordinate execution of resolutions, minutes, and documents, including follow-ups and proper filing in statutory records

Assist in drafting minutes of meetings and maintaining accurate documentation

Organise and support Board, Committee, and General Meetings, including preparation of agenda papers and meeting materials

Ensure compliance with the Company’s Constitution, Joint Venture/Shareholders’ Agreements, Companies Act 2016, Securities Commission guidelines, and Bursa Malaysia Listing Requirements

Liaise with external auditors during audit reviews and provide required documentation and information

Coordinate with external company secretaries and legal advisors for overseas subsidiaries on corporate secretarial matters

Support ad hoc assignments and administrative matters as required

Requirements

ICSA qualification or equivalent professional certification; Degree in Law, Accounting, or Business with relevant corporate secretarial experience

Minimum 3–5 years of experience in corporate secretarial function

Strong communication skills in English and Bahasa Malaysia (both written and verbal); proficiency in Mandarin is an added advantage

Proficient in Microsoft Office applications

Ability to work in a fast-paced environment and meet tight deadlines

Strong team player with the ability to work independently with minimal supervision