Executive Personal Assistant

Executive Support
-Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
-Prepare agendas, briefs, documentation, and follow-up actions for leadership meetings.
-Support the preparation of reports, presentations, and business communications.
-Act as the primary point of contact between executives and internal teams.
-Coordinate cross-departmental activities and ensure smooth communication flow.
-Support preparing presentations for clients

Operational & Project Support
-Track deliverables, timelines, and task progress for ongoing product and creative initiatives.
-Conduct research and compile information needed for decision-making.
-Assist in maintaining documentation, workflows, and productivity tools used by the Product and creative teams.
-Coordinate travel arrangements and logistical planning for business activities, events, and site visits.
-Co-ordinate and ensure functioning set up’s for event’s
-Handle Expense and claims reporting

Confidential & Discretionary Support
-Handle sensitive information with utmost confidentiality and professionalism.
-Review and prioritise communications, ensuring timely responses and appropriate delegation.

Productivity-Enabling Personal Support
-Assist leadership with occasional personal tasks that directly support their ability to stay focused on business responsibilities (e.g., schedule coordination, essential errands, personal logistics aligned with work commitments).
-Ensure seamless integration of schedules to optimise overall time management and efficiency.

Requirements
-Diploma or Degree in Business Administration, Communications, or a related field.
-3+ years of experience in an EA, PA, or similar executive support role.
-Strong organisational skills with the ability to manage multiple priorities in fast-paced environments.
-Excellent written and verbal communication skills. (English and Chinese).
-High level of discretion, reliability, and professional maturity.
-Proficiency in productivity tools (Google Workspace, Microsoft Office, task/project management tools).
-Ability to anticipate needs, solve problems proactively, and work independently.

Preferred Traits
-Strong interpersonal skills and ability to work with senior stakeholders.
-Adaptable, resourceful, and able to navigate both business-related and occasional personal tasks with ease.
-Detail-oriented, dependable, and comfortable handling complex schedules and competing priorities.