Executive Secretary

Perform secretarial functions that encompass maintaining good working order of all business correspondence records, secretarial facilities and management reports.

Assist in day-to-day running of administration function of the Director office and Meeting Rooms arrangements for Meetings, Trainings and Plant/Customers Visits, etc.

Plan and organize daily activities of Director, set-up and schedule meetings with internal staff and external parties, top officials of Government departments or private corporations for purpose of high-level contacts and lobbying of projects, business development and projects at proposal stage.

To ensure that the Tea Lady carries out her daily work properly - maintaining the cleanliness of the Office, Meeting Rooms, Toilets and the Pantry.

Sort out incoming mail stamped the date of receipt and distribute to all the relevant departments concern, summaries reports, agreements or proposals for Director’s or visiting Directors’ attention and actions.

To ensure that the Meetings schedules and Meeting Room arrangements are in order.

Confidentiality in executing P&C Documents, etc



REQUIREMENTS

Possess at least a PSC qualification or Diploma / Degree in Secretarial Studies or equivalent with a minimum of 1 year working experience.

Specializing in Secretarial work, administrative work or equivalent

Strong command in English and Bahasa Malaysia, both written and oral

Analytical, and able to work independently with minimum supervision

Able to speak other languages/dialects as well is a compliment

Pleasant personality with good communication skills

Excellent planning and organizing skills