Facility Coordinator

MAIN RESPONSIBILITIES

Office Administration & Facility Management

Responsible for DBS Asia & SDC-KL administrative matters and ensuring conducive working environment
Maintaining office policies & procedures, updating as necessary to optimize workflow and productivity.
As the focal contact point with facility management vendor, contractors and building management to address facility related issue promptly and efficiently.
Oversee general office administration tasks, including procurement and management of office and pantry supplies, maintenance of office equipment and fixed assets and invoices processing.
Liaise with local authorities for licenses, permits, applications, and bill matters.
Monitor facility and office administration budgets and expenses, ensuring cost effective solutions with out compromising quality.
Coordinate logistical support such as business travel, hotel, appointments and conferences and travel reservations
Promote and continuously reinforcing local and Global safety and health guidelines or as outlines by DBS APAC Safety & Health Committee.
Maintain office security by following safety procedures and controlling access via the reception desk
To perform any additional tasks/job function as deemed fit by the Line Manager
Procurement / PO / Vendor Management:

Responsible for DBS Asia & SDC-KL Purchase Requisition generation, vendor registration and goods receive / delivery order notes
Coordinate overall facility services and monitor contract performance to ensure compliance with service level agreement
Centralized Secretarial Support:

Provide comprehensive administrative supports to Directors, including calendar management, meeting coordination and travel arrangements
Handle confidential information with discretion and professionalism, ensuring strict confidentiality of organizational matters and sensitive data
Act as a liaison between Directors and internal/external stakeholders, clear communication and timely follow-up on action items.