Group Admin Executive

Document & Asset Tracking
- Portfolio Documentation : Review and track invoices, utility bills, and tenancy agreements for all subsidiaries.

- Insurance Portfolio : Manage a diverse insurance list (e.g., group medical, hospitalization and surgery, term life, public liability, theft for F&B, marine risk etc.)

- Refund Management: Proactively monitor and manage the recovery of utility and security deposits for all subsidiaries.

- Filing and Archiving: Maintain a rigorous digital and physical filing system for all group contracts and agreements to support audit and ISO requirements.

Group Compliance & Licensing
- Regulatory Renewals: Ensure 100% timely renewal of various licenses across subsidiaries (e.g., CIDB, Liquor, Petronas Licenses, local council/BOMBA licenses etc.).

- Visa Coordination: Manage work permits and professional passes for a diverse workforce where required.

Travel & Logistics Coordination
- Travel Request: Manage travel requests ranging from corporate executive trips to site-specific employee mobilizations.

- Full Cycle Management: Manage the process from Travel Approval Form (TAF) to booking and final invoice reconciliation, ensuring costs are allocated to the correct subsidiary.

- Centralized Purchasing: Manage the procurement of pantry and stationery items, leveraging bulk-buying power where possible.

Training & HRDF
- Training: Identify and compare across training vendors available based on training plan provided by HC team.

- Main Liaison: Liaise with training vendors and other HODs to schedule time and arrange for necessary logistics for training.

- HRDF Management: Monitor the all-subsidiaries’ levy balances. Ensure all training claims are processed accurately.

Group Wide CSR & Company Events
- CSR: Propose, plan and manage group-wide CSR activities that align with the holding company’s ESG (Environmental, Social, and Governance) goals.

- Company Events: Propose, plan and manage company social events (e.g., Company dinner, gathering, team building activities).