HR & Admin Manager

Key Responsibilities
HR Leadership & People Operations (Country Lead – Malaysia)
-Lead and manage the full employee lifecycle including workforce planning support, onboarding, performance management cycles, employee engagement, disciplinary processes, and exit management.
-Serve as the Malaysia HR subject matter expert and compliance custodian, ensuring adherence to local employment legislation, statutory requirements, and internal governance
-Provide advisory support to managers on employee relations matters, policy interpretation, and risk mitigation.
-Partner with Regional HR to drive HR initiatives, performance frameworks, and organizational effectiveness programs within the Malaysia offices.
-Monitor employee sentiment and engagement levels, proactively recommending and implementing action plans where necessary.
-Oversee documentation control, HR SOPs, and continuous improvement of local HR

2. Payroll, HRIS & Governance Oversight
Accountable for end-to-end Malaysia payroll governance, ensuring:
-Accurate and timely payroll processing
-Compliance with statutory contributions and reporting requirements
-Proper payroll reconciliation and documentation
-Act as HRIS data owner for Malaysia, ensuring:
-Data integrity, confidentiality, and audit readiness
-Timely updates and system adoption
-Accurate reporting for headcount, attrition, and manpower analytics
-Support internal and external audits where
-Drive process optimization and digitization of HR workflows where

3. Office Administration & Facilities Management (2 Offices)
-Oversee facilities management, maintenance, and operational readiness of two KL office
-Ensure workplace safety, compliance, and alignment with company
-Manage vendor relationships (cleaning, maintenance, security, utilities, ) with cost control and service-level monitoring.
-Oversee procurement and budget control for office supplies, equipment, pantry management, and facility enhancements.
-Drive workplace improvement initiatives to enhance productivity and employee

4. Budgeting, Cost Control & Vendor Governance
-Manage HR and administrative operational budgets for
-Review and approve administrative expenditures, ensuring cost efficiency and financial
-Negotiate and manage contracts with local vendors and service

5. Employee Engagement & Culture Building
-Lead and execute local employee engagement initiatives, welfare programs, and internal
-Support Regional HR in embedding organizational culture, values, and performance
-Champion communication clarity and positive employee relations across

6. Cross-Functional & Regional Collaboration
-Act as the Malaysia liaison between HQ/Regional HR and local business
-Support regional HR projects such as HRIS migration, policy harmonization, and compliance
-Contribute insights on workforce trends, attrition risks, and manpower

Who We Are Looking For
-Minimum 6–8 years of progressive HR experience, with at least 3 years in a managerial or lead
-Strong hands-on exposure to Malaysia employment law, statutory compliance, and payroll
-Demonstrated experience managing full-spectrum HR operations
-Prior experience overseeing office facilities and multi-site administration
-Strong stakeholder management skills with the ability to influence managers and senior
-High ownership mindset with strong problem-solving and decision-making
-Comfortable operating in a fast-paced, evolving
-Detail-oriented with strong documentation and process governance
-Experience with HRIS systems and payroll
-Proficient in Microsoft Office and HR reporting
-Immediate or short notice availability