HR & Administration Executive / Assistant

1) HR & Recruitment
-Manage HR and administrative tasks including recruitment and employee administration.
-Handle recruitment activities such as posting job vacancies, screening resumes, arranging interviews, and conducting initial interviews.
-Support onboarding process including preparation of offer letters, updating employee records, and maintaining HR documentation.
-Handle employee enquiries and provide administrative support on HR matters.

2) Payroll & Statutory Compliance
-Assist in processing monthly payroll and ensure payroll-related records and reports are properly maintained.
-Ensure statutory compliance, including preparation and submission of relevant payroll and HR documents.
-Handle statutory compliance in Malaysia, including EPF, SOCSO, EIS, and PCB.

3) KPI & Performance Management
-Assist in preparing HR reports such as performance review summaries, bonus or incentive analysis reports, and other HR metrics.
-Support performance review processes including drafting review letters, promotion letters, and contract renewal letters.

4) Training & Development
-Coordinate and assist with employee training programs, including applying for HRDF or other training-related submissions.

5) Company Culture & Events Support
-Provide administrative support for internal events, meetings, and company culture activities.
-Coordinate travel and logistics arrangements such as transportation, accommodation, and other related bookings for company trips or events.

6) Business License
-Prepare, renew, and maintain company business licenses (e.g., MPK) as required.
Coordinate with relevant government departments and authorities to ensure compliance and timely -submissions.

7) Ad-hoc Tasks
-Perform other ad-hoc duties and administrative tasks assigned by the department.

Requirements:
-Diploma or Degree in Human Resource Management, Business Administration, or related field. Fresh graduates are welcome to apply.
-At least 1–3 years of experience in HR, payroll (or relevant internship experience for fresh graduates).
-Basic knowledge of payroll processes and statutory requirements; experience using SQL payroll systems is an advantage.
-Good communication and coordination skills.
-Able to multitask and work independently in a fast-paced environment.
-Proficient in Microsoft Office applications, especially Excel.
-Responsible, organized, and detail-oriented.