HR and Admin Assistant

Job Scope

1) Recruitment & Onboarding
-Prepare offer letters, employment contracts, and onboarding documentation. LHDN Stamping required.
-Conduct employee onboarding and ensure new hire paperwork is complete.

2) Employee Records & HR Administration
-Maintain and update employee personnel files and HR databases.
-Ensure all employee information is accurate and confidential.
-Prepare HR letters (confirmation, transfer, warning, etc.) when required.

3) Payroll & Attendance Support
-Collect and verify attendance records, leave applications, and overtime claims.
-Support payroll preparation by providing accurate employee data.
-Submit Secondment Claims (for salary) to Accounts.
-Collate monthly attendance, OT claims, and other payroll-related data.
-Support payroll processing and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB) via Perkeso, KWSP, and LHDN portals.
-Assist in issuance of payslips and yearly EA Forms.

4) Employee Relations & Welfare:
-Support in organizing staff welfare activities, company events, and training sessions.
-Assist in handling staff grievances or disciplinary matters under the guidance of HR Manager.
-Support HR in handling employee queries regarding policies and procedures.

5) Compliance & Policies:
-Assist in implementing and communicating HR policies and procedures.
-Ensure HR practices are in line with Malaysian labour laws, company policies, and statutory requirements.

6) Prepare and submit yearly Form E Submission and helping expatriate/foreigner to submit their Form BE online.

7) ESD Application
-Assist manager to apply new/renew permit to stay for Expatriate (EP).
-Familiar with CIDB /My future jobs /Eppax –/ESD portal.

8) CIDB
-Project Registration/Update
-Apply Expatriate – Contractor profile

Requirements
-Minimum Diploma in Human Resource or Business Administration or a related field
-1–3 years of experience in HR or administrative roles.
-Previous experience in construction industry will be advantageous
-Familiar with Malaysia’s labour laws, EPF, SOCSO, EIS, and LHDN regulations.
-Strong Interpersonal Skills and ability to handle confidential information with discretion
-Familiar with membership applications (SPAN)
-Proficient in Info Tech System & Speedbrick Construction Management Software will be an advantage