HR and Admin Executive

Responsibilities

Recruitment & Onboarding
-Manage end-to-end recruitment processes: job posting, sourcing, screening, interviewing, job offers, and salary negotiation.
-Conduct new hire orientation and manage onboarding and offboarding processes.

HR Operations & Compliance
-Assist in HR operations including payroll, leave management, staff claims, and other employee matters.
-Process monthly payroll and ensure statutory compliance with EPF, SOCSO, EIS, LHDN, and HRDF.
-Monitor staff attendance, punctuality, and verify overtime submissions against attendance records.
-Handle employee grievances with professionalism and confidentiality.
-Enforce HR policies and respond to employee inquiries on HR matters.
-Assist with the implementation of HR policies and procedures to ensure compliance with relevant labour laws and regulations.

Employee Records & Documentation
-Maintain accurate employee records and update HR systems regularly.
-Prepare HR documents such as offer letters, contracts, memos, and notices.
-Maintain an organized and confidential filing system for HR documents.

Employee Engagement
-Assist in organizing employee engagement programs and team-building activities.

Audit & Compliance Support
-Assist in preparing and maintaining documentation for ISO 9001, IATF 16949, and other internal/external audits.

Administrative Support
-Help renew company licensing, company car road tax and insurance in a timely manner.
-Provide general administrative support, including managing office supplies, coordinating meetings, and handling general inquiries.

Other Duties
-Perform other HR-related duties or ad-hoc tasks as assigned.