Human Resources Assistant

-Follow up on Foreign Worker personal file and all document need to be updated as per required by Audit compliance.
-Follow up on all permit application and renewal and ensure no Special Pass to be issue unnecessarily.
-Keep a forecast tracker on budget allocation for all Foreign Worker permit related, FOMEMA, and insurance purchase yearly to submit to management.
-Assist and follow up on all legal requirement for Foreign Worker for Hostel matter, documentation matter for audit purpose and requirement
-Follow up on administration need for all outsources and foreign workers e.g., letters, documentation, personal file, holiday arrangement, salary work sheet and managing attendance.
-Prepare report related to Foreign Worker (due expiry for permit, Leave Management and category of the Foreign Worker (rehiring, recalibration and normal VDR)
-Maintain good housekeeping for all Foreign Worker data in the Bossnet system.
-Follow up and order dog food & egg (assist receptionist)
-Replace receptionist during her absent for phone answering, issuance of all stationary (Tuesday/Friday)
-To support all form submission pertaining to Foreign Worker at JTK and LHDN upon necessary
-Replenish and audit department First Aid Box for all department.
-Managing and arrange payment for bill related to supplier and any payment related to foreign workers matter e.g. renewal permit.
-Manage audit compliance for all audit related documentation.
-Manage and arrange on all matter regards all foreign workers permit, rehiring program, and arrangement on FOMEMA.
-Annual calendar calibration with IT and QM Department.
-Office facilities, Surau, Staff Canteen , Staff Toilet and Locker issuance for all staff at Staff canteen on cleanliness, arrange and monitor office cleaner to delivering task delivery.
-Arrangement on all orientation for foreign worker / Outsourced worker
-Support any administrative problems, add-hoc job & work injury upon required
-Support receptionist job
-Any other chores related to HR that assign by superior from time to time