Payroll Executive

Key Responsibilities

Payroll Processing

Handle full-cycle payroll processing (monthly) for all employees

Manage payroll for full-time and part-time staff, including:

Hourly rates

Shift-based calculations

Overtime (OT) and public holiday (PH) pay

Ensure accuracy of:

Salaries, allowances, deductions, and claims

Process:

New hires, resignations, final pay, prorated salary



Statutory Compliance

Ensure timely and accurate submission of:

EPF (KWSP)

SOCSO (PERKESO)

EIS

PCB (LHDN)

Prepare and manage:

Borang EA / Form E

CP21 (resigning employees)

CP22 (new / incoming employees)

Ensure proper tax clearance process for employees leaving the company

Ensure payroll processes comply with Employment Act 1955

Keep up to date with changes in labour laws and statutory regulations



Reporting & Audit

Prepare payroll reports for:

Finance

Management

External auditors

Support internal and external payroll audits

Maintain proper payroll documentation and records



Employee Support

Respond to employee queries related to:

Payslips

Salary calculations

Leave and claims impact on payroll

Ensure clear communication and timely resolution



System & Process

Maintain and ensure accuracy in payroll system

Work closely with HR and Finance teams

Identify and recommend improvements to payroll processes

Requirements

✔️ Education

Diploma / Degree in Human Resources, Accounting, Business Administration or related field

✔️ Experience

Minimum 3–5 years of payroll experience

Proven experience handling full payroll cycle independently

Experience in managing part-time / hourly payroll and shift-based workforce



🧠 Knowledge & Skills

MUST HAVE:

Strong knowledge of:

Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB)

Employment Act 1955

Familiar with:

CP21 / CP22 submission and tax clearance process

Good understanding of:

Overtime and public holiday pay calculations

High level of accuracy and attention to detail



⭐ Added Advantage

Experience using HRMS, especially BIPO HRMS (BriorHR)

Experience in retail / shopping mall environment

Exposure to payroll audit and reporting



🔑 Key Competencies

Strong sense of confidentiality and integrity

Detail-oriented with high accuracy

Ability to work independently and meet deadlines

Good communication and problem-solving skills