Personal Assistant to CEO

Overview

The Personal Assistant (PA) will provide high-trust, end-to-end support to the CEO, covering professional scheduling, confidential business administration, and selected personal matters.

This role requires someone who is highly reliable, discreet, proactive, and comfortable being hands-on, including field-based tasks related to property management.



Key Responsibilities

1. Executive & Secretarial Support

Manage the Group CEO’s daily schedule, calendar, and appointments.

Coordinate meetings, calls, and reminders across multiple commitments.

Act as a trusted point of communication, ensuring timely follow-ups and responses.

Handle confidential information with absolute discretion.

2. Personal & Administrative Matters

Liaison with banks, service providers, and government bodies (as required)

Track important deadlines, renewals, and payments to avoid delays or penalties.

3. Property & Rental Management (Hands-on)

Support management of rental properties within Klang Valley, including:

Rental collection

Following up on late payments or arrears

Handling tenant complaints and coordination with vendors

Utility and related payment tracking

Conduct on-site visits when required to resolve operational issues.

4. Basic Accounts & Record Keeping

Maintain simple records related to rental income and expenses, payments made and received

Coordinate with accountants or external parties where necessary.



Requirements

Proven experience as an Executive PA, Personal Assistant, or Senior Secretary supporting senior leadership.

Strong organisational skills with the ability to manage multiple priorities independently.

Excellent written and verbal communication skills.

Highly discreet, trustworthy, and dependable.

Comfortable with a hands-on role that includes administrative and field-based tasks.

Fluent in Mandarin (mandatory), English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Proactive “doer” mindset; able to anticipate needs without constant direction.

Calm, firm, and professional when handling tenant issues or sensitive matters.

Willingness to run errands and manage operational matters personally when required.