Personal Assistant 私人助理

Key Responsibilities
-Deliver comprehensive executive support, including managing schedule, coordinating meetings, and arranging travel logistics.
-Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.
-Organize and maintain both electronic and physical filing systems, ensuring documents and confidential information are well managed and easily accessible.
-Manage correspondence, including emails and letters, on behalf of the manager.
-Draft, edit, and review reports, presentations, business documents, and official communications.
-Plan and coordinate events and travel itineraries, covering flights, accommodations, and transportation.
-Prepare and process travel claims and expense reimbursement reports.
-Conduct research, compile data, and assist in preparing reports or proposals.

Job Requirements
-Minimum of 1 year’s experience working as a Personal Assistant or Executive Assistant within a dynamic, professional setting.
-Candidates must possess a Bachelor’s degree or above.
-Excellent organizational and multitasking abilities, capable of handling competing priorities under tight deadlines.
-Proficiency in Microsoft Office (Word, Excel, PowerPoint); advanced Excel/PowerPoint skills will be an added advantage
-High attention to detail with a focus on accuracy and quality in administrative tasks.
-Self-motivated, adaptable, and able to work both independently and as part of a team with minimal supervision.
-Proficiency in Mandarin to effectively communicate with Mandarin-speaking clients (both spoken and written) is required.