PROCUREMENT ADMIN

A Procurement Admin (Procurement Administrator) handles the administrative and clerical tasks of the purchasing department. This role focuses on data entry, maintaining vendor records, routing purchase requisitions for approval, and ensuring a smooth flow of paperwork between suppliers, warehouse teams, and finance.
Key Responsibilities
Data Entry & Order Processing
• Input and update purchase orders (POs), price sheets, and item master data into the ERP system.
• Review internal purchase requisitions from various departments for accuracy and completeness.
• Route orders to managers for signature and email finalized POs to suppliers.
Documentation & Record Keeping
• Maintain digital and physical files for supplier contracts, price agreements, and catalogs.
• Collect and archive delivery notes, goods received notes (GRNs), and customs documents.
• Track the status of open orders and update expected delivery dates in the tracking sheet.
Supplier & Invoice Coordination
• Request basic quotes, product catalogs, and lead-time information from approved vendors.
• Match supplier invoices against corresponding POs and delivery records to find discrepancies.
• Forward verified invoices to the accounts payable department to ensure timely payment