Procurement Executive

🔧 KEY RESPONSIBILITIES

1. Procurement & Coordination

* Work closely with internal teams (Retail, Design & Build, and Operations) to understand purchasing needs

* Verify specifications, quantities, and requirements before placing orders

* Clarify incomplete or unclear purchase requests to avoid errors

* Ensure correct items are purchased to minimize wastage and rework

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2. Purchasing Operations

* Source, compare, and evaluate suppliers, products, and services

* Request quotations and negotiate pricing and terms

* Prepare and issue Purchase Orders (PO) accurately and promptly

* Monitor inventory levels and plan purchases accordingly

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3. Supplier & Delivery Management

* Coordinate with suppliers to ensure:

* On-time delivery

* Correct quantity and specifications

* Consistent product quality

* Resolve issues related to delays, incorrect deliveries, or quality problems

* Build and maintain strong supplier relationships

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4. Cost Control

* Ensure purchases are aligned with company budgets

* Identify cost-saving opportunities through supplier comparison and negotiation

* Support management in improving purchasing efficiency

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5. Process & Documentation

* Follow procurement procedures (PR → PO → Delivery → Verification)

* Ensure all purchases are properly reviewed and approved

* Maintain accurate records of purchase orders, invoices, and transactions

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6. Monitoring & Follow-Up

* Track order status and delivery timelines

* Follow up closely on urgent or critical items

* Proactively highlight delays or issues to relevant teams

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🎓 JOB REQUIREMENTS

Education

* Diploma or Degree in Procurement, Supply Chain, Business, or related field

Experience

* Minimum 2–3 years’ experience in procurement or purchasing

* Experience in construction, landscape, or retail-related industries is an advantage

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Skills & Competencies

* Strong communication and coordination skills

* High attention to detail and accuracy

* Able to work in a fast-paced environment

* Good negotiation and problem-solving skills

* Responsible, proactive, and able to handle urgent requests

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💡 IDEAL CANDIDATE PROFILE

* Hands-on and responsive

* Able to coordinate across multiple departments

* Not just processing orders, but ensuring accuracy and efficiency

* Strong sense of responsibility and ownership