Procurement Executive/Senior Executive

Job Responsibilities:

Sales Order Management:

Process sales orders and issue invoices.
Validate e-invoices, coordinate with customers, and upload them to portals as required.
Track unbilled orders and update project statuses in collaboration with the Project Team.
Generate and distribute licenses to customers.
Documentation Management:

Save, organize, and manage customer documents in the shared drive.
Ensure delivery orders (DOs) and user acceptance tests (UATs) are signed and finalized.
Prepare necessary documents for audits.
Billing and Financial Coordination:

Manage customer/supplier forecast billing and request payment milestones.
Prepare credit notes as needed.
Compile Date Recognition reports and handle ETA requests.
Stock and Delivery Coordination:

Coordinate stock release from suppliers and manage delivery logistics.
Source and arrange courier charges.
Procurement Management:

Issue purchase orders (POs) for external and internal procurement needs.
Negotiate terms, track price histories, and establish payment conditions.
Maintain and update the Procurement Sales Listing.
Vendor and Supplier Management:

Handle vendor registrations and prepare supplier performance reports.
Conduct regular supplier evaluations to ensure quality and cost efficiency.
Job Requirements:

Must have at least a Diploma or Degree in any field.
At least 3 years relevant experience in the similar role.
Proficient in English and necessary documentation/administrative work (E.g.: Professional email correspondence with relevant consultants/parties)
Ability to speak in other dialects such as Mandarin is an added advantage.
Proficient in MS Office (Word, Excel, and PowerPoint)
Organization and multi-tasking skills.
Ability to handle sensitive, confidential information.
Able to cope under pressure