Procurement & Logistics Admin

Responsibilities:

1. Procurement & Supplier Coordination
-Handle all purchasing requests across departments — from products, packaging, and office supplies to marketing needs.

-Source, compare, and negotiate with suppliers to ensure best value and reliability.

-Prepare and track Purchase Orders (PO), ensure accurate documentation, and follow through until goods are received.

-Monitor supplier performance (lead time, accuracy, quality) and flag issues early.

-Maintain updated supplier database and pricing list.


2. Logistics & Delivery
-Arrange inbound and outbound shipments for both warehouse, retail stores, chain stores, events, etc.

-Liaise with courier partners, transporters, and warehouse team to ensure on-time delivery.

-Monitor shipment status, track delays, and troubleshoot logistic issues proactively.

-Prepare delivery documents (DO, invoice, packing list) accurately and promptly.

3. Warehouse Operations & Inventory
-Oversee warehouse inbound and outbound flow — ensure proper receiving, storage, and dispatching of goods.

-Conduct regular inventory checks and monthly stock audits with the warehouse team.

-Monitor fast-moving vs slow-moving SKUs and support procurement forecasting and support sales team to clear overstock issue.

-Keep stock reports up to date in the system.

-Ensure the warehouse is organized, safe, and audit-ready at all times.

4. Inventory Forecasting & Planning
-Work closely with Procurement Lead to prepare monthly stock forecasts based on sales trends and campaign plans.

-Track supplier inbound dates and update team on expected arrival.

-Raise alerts for potential out-of-stock or overstock situations early.

-Support in optimizing minimum and maximum inventory levels.

Requirements:
-Diploma / Degree in Supply Chain, Business Admin, or related field.

-Able to read, type, speak in Mandarin (as we have to deal with China supplier)

-1–3 years experience in procurement, logistics, or inventory management (FMCG or retail background preferred).

-Strong Excel / Google Sheets skills and good attention to detail.

-Good communication and coordination skills — able to liaise across multiple teams.

-Fast learner with a strong sense of ownership and accountability.