PROJECT ASSISTANT/COORDINATOR

What you'll be doing

• Administrative Support: Handles general clerical tasks such as answering phone calls, sorting mail, and managing office supplies.

• Document Control: Organizes and maintains project documentation, files, records, and reports, both physically and digitally.

• Communication Support: Prepares and proofreads correspondence, memos, emails, and reports on behalf of the PM and other staff.

• Scheduling and Coordination: Plans and schedules meetings, appointments, and travel arrangements for the project team.

• Data Entry: Enters data into project management software or spreadsheets and helps track information related to procurement and inventory.

• General Operations: Ensures the office environment runs smoothly, resolving office-related malfunctions and providing general support to all staff.

What we're looking for

1-2 years of experience in a similar project coordination or administrative support role, preferably within the construction industry

Strong organizational and time management skills with the ability to priorities tasks and meet deadlines

Excellent communication and interpersonal skills, with the ability to liaise effectively with diverse stakeholders

Proficient in Excel (VLOOKUP / SUMIF / Pivot Tables / Conditional Formatting)

Able to read technical drawings (M&E, ceiling, lighting, basic structure

A team player with a positive attitude and a willingness to learn