Purchasing Executive

Key Responsibilities:

1.Strategic Sourcing & Negotiation

Source and evaluate suppliers, negotiate pricing and service terms to achieve cost savings, high-quality, and timely procurement standards.

Build and maintain strong key supplier relationships to support smooth operations and resolve issues efficiently.

2.Daily Procurement Operations

Manage daily purchase requisitions (PR) and prepare purchase orders (PO) accurately while monitor all open orders to ensure on-time delivery.

Coordinate with suppliers for order confirmations, delivery schedules, shipment updates, and resolution of any discrepancies.

3.Data & Documentation Management

Maintain up-to-date supplier information, catalogues, pricing sheets, and color charts in an organized system.

Input procurement-related data into the ERP system and ensure accurate record-keeping of all contracts, POs, invoices, and related documents.

Support procurement reporting and analysis to aid strategic decision-making.

4.Project & Process Support

Assist in procurement-related projects by coordinating with suppliers, tracking key milestones, and following up on pending tasks.

Research and assess new suppliers, market trends, and pricing to support sourcing strategy.

Contribute ideas to optimize procurement processes, increase efficiency, and reduce operational costs.

5.Cross-Department Collaboration

Communicate effectively with Production, Sales, Warehouse, Logistics, and Finance teams to ensure seamless flow of materials and information.

Provide timely updates on order status and supply risks to relevant stakeholders.

Undertake additional tasks as assigned to support departmental objectives.



Job Requirements:

Diploma/Degree in Supply Chain Management, Procurement, Business Administration, or related field.

Minimum 2 years above proven experience in procurement, purchasing, or sourcing. Experience within office furniture or related industry preferred.

Good command of English & Bahasa Malaysia. Ability to speak Mandarin is an added advantage.

Proficient in Microsoft Office (Excel, Word & PowerPoint) and familiar with procurement tools.

Strong negotiation skills, positive working attitude, and details-oriented with ability to manage multiple tasks under tight deadlines independently.