Purchasing & Logistics Executive

Responsibilities:
1. Procurement & Supplier Coordination
-Handle all purchasing requests across departments — from products, packaging, and office supplies to marketing needs.
-Source, compare, and negotiate with suppliers to ensure best value and reliability.
-Prepare and track Purchase Orders (PO), ensure accurate documentation, and follow through until goods are received.
-Monitor supplier performance (lead time, accuracy, quality) and flag issues early.
-Maintain updated supplier database and pricing list.

2. Logistics & Delivery
-Arrange inbound and outbound shipments for both warehouse, retail stores, chain stores, events, etc.
-Liaise with courier partners, transporters, and warehouse team to ensure on-time delivery.
-Monitor shipment status, track delays, and troubleshoot logistic issues proactively.
-Prepare delivery documents (DO, invoice, packing list) accurately and promptly.

3. Warehouse Operations & Inventory
-Oversee warehouse inbound and outbound flow — ensure proper receiving, storage, and dispatching of goods.
-Conduct regular inventory checks and monthly stock audits with the warehouse team.
-Monitor fast-moving vs slow-moving SKUs and support procurement forecasting and support sales team to clear overstock issue.
-Keep stock reports up to date in the system.
-Ensure the warehouse is organized, safe, and audit-ready at all times.

4. Inventory Forecasting & Planning
-Work closely with Procurement Lead to prepare monthly stock forecasts based on sales trends and campaign plans.
-Track supplier inbound dates and update team on expected arrival.
-Raise alerts for potential out-of-stock or overstock situations early.
-Support in optimizing minimum and maximum inventory levels.


Requirements:
-Diploma / Degree in Supply Chain, Business Admin, or related field.
-Able to read, type, speak in Mandarin (as we have to deal with China supplier)
-1–3 years experience in procurement, logistics, or inventory management (FMCG or retail background preferred).
-Strong Excel / Google Sheets skills and good attention to detail.
-Good communication and coordination skills — able to liaise across multiple teams.
-Fast learner with a strong sense of ownership and accountability.