Receptionist cum Admin Executive

Job Summary

The Receptionist cum Admin Executive is responsible for managing front desk operations, executing administrative coordination, vendor liaison and office management tasks, as well as planning and supporting internal company events. This role ensures efficient, organized and well-monitored office operations.



Key Responsibilities
1. Front Desk & Communication
Manage reception counter and ensure professional visitor handling

Answer and route calls, emails and enquiries promptly

Maintain visitor records and meeting room bookings

Handle courier, mail and dispatch coordination

2. Office Administration Execution
Provide timely administrative support to departments

Maintain filing, documentation and record accuracy

Coordinate meetings, internal activities and logistics arrangements

Support company events and engagement initiatives

3. Internal Event Coordination
Plan, coordinate, and execute internal events such as CNY, Hari Raya, Christmas, Townhalls and other company activities

Liaise with vendors, suppliers, and internal stakeholders for event logistics

Manage invitations, decorations, catering, and materials as required

Ensure events run smoothly and feedback is captured for improvements

4. Office Supplies & Asset Control
Monitor office supplies stock level and trigger purchase requests

Maintain office asset listing and basic tracking

Ensure workplace cleanliness, readiness and functionality

5. Vendor & Facility Coordination
Liaise with building management and service vendors

Follow up maintenance issues until closure

Ensure vendor work completion and service quality

6. Procurement & Cost Control Support
Raise PR / coordinate purchase for admin items

Support invoice submission and payment tracking

Maintain petty cash record (if applicable) with proper documentation

7. Process Discipline & Ownership
Adhere to administrative SOP and approval workflow

Ensure documentation completeness and audit readiness

Highlight issues, delays, or risks to supervisor

Proactively monitor and follow up on administrative matters

8. Ad-hoc Support
Provide support to HR / Finance administrative tasks when required

Perform assignments from management



Requirements
Diploma / Degree in Business Administration or equivalent

Minimum 2 years relevant experience

Organized, responsive and detail-oriented

Strong coordination, follow-up and multitasking skills

Proficient in Microsoft Office

Proactive attitude, able to work independently and take ownership of tasks