Secretary to Managing Director

What you'll be doing

Manage the MD's calendar, including scheduling meetings, appointments, and coordinating both local and international travel arrangements (including visas and itineraries).

Prepare meeting agendas, take accurate minutes, organize presentations and reports, and follow up on action items.

Handle calls, emails, and correspondence professionally, and draft replies as needed.

Act as the primary point of contact between the MD and internal/external stakeholders, including clients, partners, and senior management.

Manage restaurant reservations.

Process expense claims, reimbursements, and maintain accurate expense records.

Provide administrative support including document preparation, filing, and invoicing.

Liaise with internal departments and coordinate special projects or events as assigned.

Maintain strict confidentiality of all sensitive company and personal information.

Perform any other ad-hoc duties as assigned by the MD.



What we're looking for

At least 1 year of experience as a Secretary supporting senior management.

Excellent command of English and Bahasa Malaysia (both written and spoken).

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Highly organized, detail-oriented, and able to multitask under pressure.

Mature, professional, discreet, and trustworthy with excellent interpersonal skills.

Proactive attitude and ability to work independently with minimal supervision.