Senior Executive - Administration

Job Responsibilities:

Oversee the executive's appointments and schedules and make travel arrangements to optimize their time.

Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, employees, and external parties such as media, customers, and the public.

Access the executive's email accounts to schedule appointments and answer or redirect routine inquiries from internal or external sources.

Handle confidential information and maintain the security of the executive's records and files.

Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that office activities are conducted within established budgets.

Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload to ensure activities are completed accurately and on time. This includes preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries, and phone calls, drafting letters and official information releases, arranging and attending meetings, and taking and distributing minutes.

Training new team members, requestors, and other employees in the finance department or at other transfer points.

Job Requirements:

Bachelor's degree in any field, at least 7 years experiences in providing administrative support to senior management.

Good English communication in both written and verbal and have a good understanding of business vocabulary, organization's operations, procedures and people.

Able to work independently and take the ownership on the task assigned. It’s an advantage if candidate experiences in travel, meeting and business event management.