Shipping Documentation Assistant

What You Will Be Doing
Operational Coordination
-Handle shipment bookings and coordinate with carriers, agents, and shippers to ensure timely cargo movement.
-Manage DG (Dangerous Goods) declarations, ensuring all documentation and safety requirements are met.
-Ensure accurate and timely billing in accordance with quotations and shipment details.
-Liaise with shippers, carriers, and overseas counterparts to prepare and verify Bills of Lading (BL), Debit Notes (DN), and Invoices (INV).
-Provide final BLs and permits to shippers, ensuring full compliance with applicable regulations.
-Manage pre-alerts and shipping documentation, ensuring all paperwork is properly prepared and submitted.

Documentation & Tracking
-Prepare and execute Bills of Lading (BL) accurately and in compliance with shipping standards.
-Maintain detailed and organised records of all shipping documents and transactions in the system.
-Respond promptly to customer, shipper, and overseas agent inquiries regarding shipment status via email.

Problem-Solving & Support
-Address and resolve documentation or booking-related issues quickly to ensure smooth shipment flow.
-Provide backup support for team members during leave or medical absence.
-Perform any other duties assigned by management to support overall operational needs.

What We Are Looking For
-Proficiency in MS Office (Excel, Word, PowerPoint).
-Strong attention to detail, with excellent organizational and communication skills.
-Ability to multi-task and work under tight deadlines in a fast-paced environment.
-1-2 years of experience in shipping documentation or freight forwarding is preferred but not mandatory.
-Immediate availability is advantageous.