Tender Executive (MOF)

Job Summary:

We are seeking a meticulous and proactive Tender Executive to support the full cycle of tendering and bidding processes, with a strong focus on MOF registration, documentation compliance, and government procurement platforms (especially ePerolehan). The ideal candidate will play a critical role in coordinating, preparing, and ensuring the accuracy and completeness of all tender submissions, as well as managing all regulatory certifications and registrations required for public sector bids.

Key Responsibilities:

Coordinate, prepare, and compile tender and bid submission documents, including pre-qualification and technical submissions.

Organize inputs from relevant departments and ensure accurate, timely, and complete bid submissions.

Review daily tender postings (especially via ePerolehan) and record key information such as due dates, submission instructions, and project timelines.

Ensure minimal to zero errors in final submitted documents.

Monitor and manage the tender submission calendar to ensure all deadlines are met, including document checking, printing, binding, and delivery.

Compliance & Registration

Ensure tender submissions follow standardized formats (font, layout, branding) and meet client-specific requirements.

Maintain and regularly update company information and certificates such as:

Ministry of Finance (MOF) Certificate and Kod Bidang

Sijil Digital

CIDB Certificate

SSM Registration

Ensure the company's ePerolehan profile is always up to date.

Liaise with SSM, MOF, and Company Secretary for registration renewals, updates, and compliance matters.

Responsible for registering and maintaining relevant company profiles with government authorities (e.g., MOF, CIDB, KKM).

Requirements:

Diploma or Bachelor’s Degree in Business Administration, Marketing, Finance, or related field.

Minimum 2 years of working experience in tender preparation, particularly for government projects.

Strong knowledge of MOF, ePerolehan, CIDB, and government procurement procedures.

Detail-oriented, organized, and able to handle multiple deadlines under pressure.

Good interpersonal and communication skills.