Warehouse Executive / Senior Executive

Job Responsibility:

A. Receiving & Checking of Stationery Items

Receive all incoming stationery supplies from suppliers.

Verify delivered items against Purchase Orders, Delivery Orders, and invoices.

Check quantity, quality, and condition of goods before acceptance.

Identify and report shortages, damages, or discrepancies immediately.

Record all receiving transactions promptly in the inventory system/logbook.

B. Inventory Control & Stock Management

Maintain accurate inventory records for all stationery items.

Conduct daily, weekly, and monthly cycle counts to monitor stock accuracy.

Ensure proper stock placement, labelling, categorisation, and FIFO practices.

Monitor stock levels and prepare replenishment requests when needed.

Track stock movement and ensure timely issuance to internal departments.

C. Establishment & Implementation of SOPs

Develop, update, and implement warehouse SOPs related to receiving, storage, issuing, and stock control of stationery.

Standardize documentation processes for stock movement and reporting,

Train staff and guide colleagues on adherence to warehouse procedures.

Continuously review and improve SOPs to enhance efficiency and compliance,

D. Safety Standards & Compliance

Ensure the warehouse environment complies with company safety policies and statutory requirements.

Conduct periodic safety checks and report potential hazards.

Ensure proper handling, storage, and housekeeping practices to prevent accidents. Support management in implementing corrective actions from safety audits.

E. 6S Organisation & Continuous Improvement

Maintain and enforce 6S standards (Sort, Set in Order, Shine, Standardize, Sustain, Safety) within the warehouse.

Regularly conduct 6S audits and ensure corrective actions are implemented. Promote a culture of cleanliness, discipline, and efficiency in the workspace. Identify opportunities for process improvements and cost-saving measures.

F. Reporting & Documentation

Prepare daily, weekly, and monthly inventory and discrepancy reports.

Maintain proper filing for delivery records, stock issuance, stocktake notes, and SOP documentation.

Assist during internal and external audits involving inventory or warehouse operations.

Job Requirements:

Minimum Certificate or Diploma in Warehouse Management, Logistics, Administration, or related field.

Preferably at least 2 - 3 years working experience in warehouse operations or inventory control.

Experience in stationery or general office supplies inventory is an advantage.

Knowledge of 6S, workplace safety practices, and SOP documentation.

Proficient in Microsoft Excel and inventory tracking systems.

Strong organisation, accuracy, and attention to detail.

Able to work independently with minimal supervision.

Able to handle physical warehouse tasks including lifting, sorting, and moving items when necessary.