We are looking for a highly organized and resourceful Assistant to Managing Director to support our day-to-day business operations and assist top management. This role requires someone proactive, detail-oriented, and able to manage a wide range of administrative and coordination tasks in a fast-paced environment. Proficiency in Mandarin is essential to effectively communicate with our Mandarin-speaking clients and stakeholders.

Key Responsibilities
1. Strategic & Operational Support
·Work closely with the MD in planning and executing business strategies.
·Coordinate and monitor performance of all departments to ensure alignment with company goals.
·Review reports, proposals, and key documents before presenting to MD for decision-making.
·Identify operational bottlenecks and propose solutions to the MD.

2. Acting on Behalf of MD
·Serve as the main point of contact between the MD and internal/external stakeholders.
·Represent the MD in meetings and negotiations when required.
·Ensure decisions and instructions from the MD are communicated, implemented, and followed up.
·Take leadership of daily operations during MD’s absence.

3. Communication & Liaison
· Facilitate effective communication between MD and department heads.
· Prepare and deliver presentations, reports, and briefings for the MD.
· Draft correspondence, business proposals, and management updates.

4. Administrative & Organisational Duties
· Manage MD’s schedule, appointments, and travel arrangements.
· Organise and prepare agendas for board and management meetings.
· Ensure proper documentation, filing, and confidentiality of company records.

Required Skills & Qualifications
· Strong organisational, leadership, and problem-solving skills.
· Excellent communication, negotiation, and interpersonal abilities.
· Capable of managing multiple tasks and leading cross-functional teams.
· Individual with F&B business knowledge and people management skills are preffered.
· Proficient in Microsoft Office Suite (especially PowerPoint, Excel, Word).
· Fluent in both Mandarin and English (spoken and written).

📌 Note: This role requires fluency in Mandarin to engage effectively with Mandarin-speaking clients and partners.